Administrative Assistant: Claims x3

 

Closing Date:
2024/09/20

Reference Number:
4891

Job Title:
Administrative Assistant: Claims x3

Division:
Operations

Employment Type:
Fixed Term Contract

Location:
Johannesburg, Gauteng, South Africa

Salary:
R244,732.00

Purpose of the Job:
The Administrative Assistant will provide day-to-day administrative support to the Claims department, ensuring smooth compliance, document management, and office coordination.

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Key Responsibilities

Compliance Administration:

• Maintain up-to-date documentation of department activities.
• Ensure policies and standards are followed.
• Stay informed on internal standards and goals.

Office Coordination:

• Follow up on outstanding tasks.
• Respond to requests promptly.
• Ensure sufficient stationery for the department.
• Validate and capture information accurately.
• Keep systems and registers updated.
• Report duplicate documents or requests.
• Assign reference numbers and capture documents in various systems.
• Allocate tasks to the appropriate team members.
• Draft and distribute letters to stakeholders.

Meeting Support:

• Schedule and organize meetings.
• Assist with taking and distributing minutes as per governance standards.
• Maintain a register of outstanding matters and follow up on resolutions.
• Coordinate team diaries and meeting confirmations.
• Schedule appointments with both internal and external stakeholders.

Document and Records Management:

• Oversee records management and filing in line with RAF’s filing system.
• Keep the filing system up-to-date and retrieve information as needed.
• Ensure confidentiality and proper handling of documents.
• Acknowledge receipt of documents, allocate file numbers, and log data into the system.

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Qualifications

• Matric/Grade 12 certificate.

Experience

• 1 year of relevant experience in an administrative or similar environment.

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Competencies

Behavioural:

• Planning, organizing, and coordinating.
• Personal mastery and emotional wisdom.
• Strong ethics and values.
• Client service orientation.

Technical:

• Proficiency in MS Word, Excel, and PowerPoint.
• Excellent planning and organizational skills.
• Strong administrative abilities.
• Ability to retrieve information efficiently.
• Good writing skills.
• Basic understanding of SCM processes.
• Basic financial knowledge.

Click here to apply

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