Administrative Assistant: Offer Management x2

 

Closing Date:
2024/09/20

Reference Number:
4814

Job Title:
Administrative Assistant: Offer Management

Division:
Claims

Employment Type:
Fixed Term Contract

Location:
Johannesburg, Gauteng, South Africa

Salary:
R244,732.00

Purpose of the Job:
The Administrative Assistant is responsible for providing daily administrative support to the Offer Management department, ensuring smooth operations and efficient handling of documents, meetings, and compliance.

---

Key Responsibilities

Compliance Administration:

• Maintain accurate and up-to-date documentation for business activities.
• Ensure adherence to policies and process standards.
• Stay updated on internal standards and business objectives to ensure effective internal controls.

Office Coordination:

• Follow up on pending tasks and matters.
• Handle requests within set deadlines.
• Ensure the availability of office supplies.
• Validate and verify submitted documents for accurate data capturing.
• Keep systems and registers updated with the latest information.
• Identify and report duplicate documents or queries.
• Assign reference numbers and accurately capture related data on different systems.
• Allocate tasks to team members.
• Draft and send official correspondence to stakeholders as needed.

Meeting Support:

• Organize and arrange meetings for the department.
• Assist in taking and distributing minutes according to governance standards.
• Maintain a register to track outstanding matters from meetings.
• Follow up on meeting resolutions and ensure timelines are met.
• Confirm meetings and manage team members' diaries.
• Schedule appointments with internal and external stakeholders.

Document and Records Management:

• Oversee records management and filing in line with the RAF’s filing plan.
• Keep the filing system functional and up-to-date.
• Ensure retrieval of information as needed.
• Maintain confidentiality of all documents.
• Record and file documentation accurately using allocated file numbers.

---

Qualifications

• Matric or Grade 12 certificate.

Experience

• Minimum 1 year of experience in an administrative or similar role.

---

Competencies

Behavioural:

• Strong planning, organizing, and coordinating skills.
• Personal mastery and emotional wisdom in decision-making.
• High ethical standards and values.
• Client service orientation.

Technical:

• Proficient in MS Word, Excel, and PowerPoint.
• Strong planning and organizational skills.
• Good administrative and writing skills.
• Basic understanding of SCM (Supply Chain Management) processes.
• Basic financial knowledge.

Click here to apply

Previous

Next