Admin Assistant

 

Position: Administrative Assistant – Mechanization Branch
Location: VKB Commercial Services
Division: Mechanization
Closing Date: 17 October 2024
Job Type: Permanent
Minimum Experience: Entry Level
Industry: Agriculture
Functional Area: Administrative

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Introduction to VKB Group:

The VKB Group is a dynamic agricultural company that has supported farmers for decades, producing farm-fresh food for consumers and operating across various segments of the food supply chain. With brands such as VKB, GWK, and NTK, the group’s presence spans the farming, logistics, processing, and marketing sectors both nationally and globally. VKB is deeply rooted in agriculture and focused on growing and evolving with the times.

Our mission is to touch lives positively – from our employees and producers to clients and communities, we aim to make a long-lasting and meaningful impact.

We live by five core values:

• HUMBLE: Acknowledging our blessings.
• HUNGRY: Never settling for mediocrity.
• BOLD: Doing what’s right, even when it's tough.
• SMART: Carefully considering our words and actions.
• TEAM PLAYERS: Believing no one can achieve success alone.

At VKB, our commitment is to the land, our people, and sustainability, all driven by a love for nature and progress.

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Job Overview:

The Administrative Assistant for the Mechanization Branch will play a crucial role in managing the internal administration of the branch. This position requires an individual with excellent organizational skills, attention to detail, and a commitment to ensuring efficient service delivery to both internal and external clients.

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Key Responsibilities:

• Petty Cash Management:

  • Handling and balancing petty cash transactions on a daily basis.

• Daily Reconciliation:

  • End-of-day reconciliation and balancing of the branch's daily transactions, including banking.

• Claims Processing:

  • Registering, processing, and completing claims in line with company policies.

• Stock Control:

  • Issuing Goods Received Vouchers (GRVs) for stock and monitoring deviations through deviation reports.
  • Assisting with regular stock takes to ensure accurate stock levels.

• Receiving Deliveries:

  • Receiving deliveries from suppliers, ensuring compliance with established policies and procedures.

• Customer Liaison:

  • Regular interaction with both internal and external customers to provide excellent service and resolve queries.

• Administrative Support:

  • Performing additional administrative duties and ad-hoc tasks as required.

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Qualifications & Experience:

• Minimum Education:
  • Grade 12 or NQF4 qualification.
• Experience:
  • Previous experience in a workshop or spares environment is advantageous but not mandatory.
• Computer Skills:
  • Proficiency in the Microsoft Office suite (Word, Excel, etc.).

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Skills & Personal Attributes:

• Communication Skills:
  • Excellent communication skills, both verbal and written.
• Numeracy:
  • Strong numeracy skills with the ability to handle cash and perform reconciliations.
• Attention to Detail:
  • Thorough, precise, and accurate in managing administrative tasks and stock control.
• Time Management:
  • Effective time management skills, able to meet deadlines and balance multiple tasks.
• Teamwork:
  • Collaborative team player with a commitment to contributing positively to the branch’s success.
• Commitment:
• Willingness to work six days a week (Monday to Saturday) and flexibility to adapt to the role’s demands.

Click here to apply

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