Administrative Assistant - People Management

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Job Opportunity: Administrative Assistant - People Management

Position: Administrative Assistant: People Management
Division: Operations
Company: Road Accident Fund (RAF)
Location: Johannesburg, Gauteng, South Africa
Employment Type: Fixed-Term Contract (12 months)
Reference No: 5157
Salary: R244,732.00 per annum
Closing Date: 17 January 2025

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Job Purpose

The Administrative Assistant will provide day-to-day administrative support to the People Management/Human Capital Department, ensuring efficient operations, compliance, and effective record management.

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Key Responsibilities

1. Compliance Administration

• Maintain updated written documentation of departmental activities.
• Ensure adherence to internal policies and process standards.
• Stay informed on internal control measures and business goals.

2. Office Coordination

• Follow up on outstanding matters.
• Respond to requests within set timelines.
• Manage departmental stationery supply.
• Verify and validate submitted documents for accuracy.
• Maintain up-to-date systems/registers.
• Capture and allocate reference numbers for documents.
• Draft and send stakeholder correspondence.

3. Meeting Support

• Arrange departmental meetings and manage team diaries.
• Take and distribute meeting minutes according to governance standards.
• Maintain a register for tracking unresolved matters and resolutions.
• Schedule appointments with internal and external stakeholders.

4. Document and Records Management

• Manage records and filing in line with RAF standards.
• Ensure confidentiality of documents and maintain a functional filing system.
• Retrieve information promptly upon request.
• Record, acknowledge, and file documentation systematically.

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Qualifications

• Required: Matric or Grade 12 certificate.

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Experience

• Minimum of 1 year experience in People Management/Human Capital or a similar administrative role.

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Competencies

Behavioural Competencies

• Planning, Organising, and Coordinating.
• Personal Mastery and Decision Making.
• Ethics and Values.
• Client Service Orientation.

Technical Competencies

• Proficiency in MS Word, Excel, and PowerPoint.
• Excellent administrative and organisational skills.
• Strong writing and information retrieval abilities.
• Basic understanding of SCM processes and financial acumen.

Click here to apply

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