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Station Administrator: Good Hope FM (Western Cape)
Division: Radio
Report Line: Business Manager: PCS Combo
SAP Position ID: 60021009
Scale Code: 405 (Paterson BU, Peromnes 12)
Closing Date: 22 January 2025
Main Purpose of the Position
To ensure efficient financial and administrative processes to support the effective day-to-day operations of the station.
Key Responsibilities
Administrative Support & Strategic Implementation
- Assist management by accurately documenting discussions related to business strategy development and implementation.
- Maintain and securely file all strategic documents of the station.
- Plan, organize, and oversee administrative activities in line with operational requirements.
- Prepare templates, guidelines, and briefs for strategy engagements.
Financial & Payment Processing
- Process freelance and supplier payments.
- Facilitate travel bookings and process S&T (subsistence and travel) and KM (kilometer) claims for staff and management.
- Handle general queries related to payments and station administration.
Diary & Office Management
- Coordinate the station manager’s diary for internal and external meetings.
- Prepare and manage documentation accurately and in a timely manner.
- Develop and maintain an efficient electronic and manual filing system for easy document retrieval.
- Ensure the security of sensitive documents and information.
- Draft memos, minutes, and monthly reports.
Meeting & Event Coordination
- Arrange venues and refreshments for meetings, workshops, and farewells.
- Accurately take minutes and proofread official documents.
- Organize and facilitate station visits.
Compliance & Risk Management
- Adhere to South African broadcasting laws, ICASA regulations, the BCCSA Code of Conduct, SABC editorial policies, and other relevant legislation.
- Assist in the development and implementation of Standard Operating Procedures (SOPs).
- Address risk-related matters to safeguard organizational integrity, prevent financial loss, and ensure compliance with policies and legislation.
- Ensure compliance with Occupational Health and Safety (OHS) requirements.
Customer Service & Stakeholder Engagement
- Handle queries and complaints from internal and external customers/clients.
- Communicate effectively with stakeholders and collaborate with all radio station units.
Team Collaboration & Leadership
- Participate in the SABC’s Performance Management System in line with organizational policies.
- Work as part of a team and provide leadership when required.
- Coach and mentor junior team members (if applicable).
- Support employee relations initiatives to foster a productive work environment.
Minimum Requirements
Qualifications & Experience
- Matric (Grade 12) and a Certificate in Office Management/Administration or equivalent (NQF Level 5).
- Work experience in finance will be an advantage.
- Minimum of 3 years’ experience in an administrative role.
Skills & Knowledge
- Basic financial principles.
- Understanding of the media industry, particularly the radio sector.
- Experience in developing and managing a filing system.
- Computer literacy (various office applications).
- Strong communication skills (verbal and written).
- Customer service orientation.
- Problem-solving skills.
- Planning and organizing abilities.
- Time management skills.
- Ability to analyze and interpret data and trends.
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