Jobs Learnerships Internships Apprenticeships
Click here to view available jobs
Click here to view available learnerships
Administrative Assistant (Document Services) X4
Company: Road Accident Fund (RAF)
Location: Menlo Park, Gauteng, South Africa
Employment Type: Fixed Term Contract
Closing Date: 11 February 2025
Salary: R244,732.00 per annum
Employment Equity Target: Yes (Disability-targeted role)
Purpose of the Role
To provide efficient and effective document management services within the RAF.
Key Responsibilities
Mail Processing
- Receive, register, and stamp incoming correspondence.
- Sort and distribute incoming documents and faxes.
- Prepare outgoing mail for posting and ensure correct pricing and franking.
- Record details of registered mail and Docex Tracker mail.
- Handle bulk mailing and ensure proper addressing.
Correspondence Management
- Perform scanning and indexing of documents.
- Validate mail and files before scanning.
- Maintain and operate copying and binding machines.
- Archive and retrieve documents as needed.
- Process writs and summons, capturing details in registers.
Banking Indemnity Form (BIF) Processing
- Capture and verify BIF information.
- Ensure compliance with BIF rules and standard procedures.
- Minimize fraud risk and ensure timely payments to claimants and suppliers.
Infrastructure & Equipment Maintenance
- Report any mailroom-related equipment issues.
- Maintain the franking machine, including technical servicing and money loading.
- Retrieve documents from SharePoint/MOSS and highlight problem areas.
Minimum Requirements
Education
- Matric (Grade 12) – NQF Level 4
Experience
- At least one year of relevant experience in an administrative environment.
Skills & Competencies
Behavioural
- Personal mastery
- Emotional intelligence
- Ethical conduct
- Customer focus
Technical
- Communication skills
- Planning and organization
- Computer literacy
- Teamwork
- Analytical thinking
- Integrity
This is an opportunity to join a dynamic team and contribute to the RAF's document management operations.
Apply before 11 February 2025!
Post a Comment