Branch Administrator

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Branch Administrator – Polokwane

Company: Alert Engine Parts
Location: Polokwane, Limpopo
Job Type: Permanent
Closing Date: 14 March 2025
Reference Number: MOT250305-12

Job Description:
Alert Engine Parts is looking for a Branch Administrator to oversee the branch’s accounting and administrative functions. The role includes supervising the admin team, ensuring financial compliance, safeguarding branch assets, and maintaining accurate records.

Key Responsibilities:

• Manage cash, COD, and credit sales transactions accurately.
• Ensure all cash, cheques, and electronic payments are banked daily.
• Maintain and supervise the branch creditors’ ledger, including invoice accuracy and timely payments.
• Oversee the debtors’ ledger, ensuring payments are received and recorded correctly.
• Issue letters of demand and escalate overdue accounts when necessary.
• Ensure compliance with internal control procedures and financial policies.
• Supervise administrative staff and ensure the branch is adequately staffed.
• Manage general ledger accounts, control accounts, and financial reporting.
• Handle month-end accruals, reconciliations, and budget reviews.
• Liaise with banks, head office, and other branches to resolve financial queries.
• Maintain a professional relationship with MIBCO to ensure staff contributions are processed correctly.

Debtors Function:

• Maintain debtor accounts and reconcile payments.
• Monitor accounts for unusual transactions and investigate discrepancies.
• Process adjusting journals and settlement discounts where applicable.
• Communicate with customers regarding outstanding payments or account queries.
• Submit daily debtor reports and follow up on unresolved queries.

Requirements:

Qualifications and Experience:

• Matric with a Financial Degree or currently studying in the financial field.
• Minimum 5 years of experience in a similar role.
• Strong accounting knowledge with experience in bookkeeping and administration.
• Experience in handling creditors, debtors, and cash transactions.

Skills and Personal Attributes:

• Strong understanding of debtors and creditors ledgers.
• Excellent organizational skills and attention to detail.
• Ability to supervise staff and delegate tasks effectively.
• Proficient in Microsoft Excel and Word.
• Comfortable working under pressure and meeting deadlines.
• Honest, trustworthy, and capable of handling large sums of cash.
• Ability to work both independently and within a team.
• Clear ITC and criminal record.

Click here to apply

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