Receptionist and Administrator

Reference Number: JR-64564
Job Type: Full-time
Location: Cape Town, South Africa
Closing Date: March 25, 2025, 23:59

Company Overview:

Old Mutual is committed to driving Africa’s growth. African Infrastructure Investment Managers (AIIM), part of Old Mutual, specializes in infrastructure equity investments across the continent, managing USD 2.9 billion in assets.

Role Overview:

The Receptionist will support the Operations team with general office management and administrative duties.

Key Responsibilities:

Reception & Office Support: Answer calls, welcome visitors, handle couriers, and manage access control.
Office Coordination: Arrange meetings, manage seating/parking/meeting rooms, and oversee cleaning staff.
Procurement & Stock: Handle office supply orders, groceries, IT equipment, and stationery.
Facilities Management: Liaise with building maintenance and ensure meeting rooms, printers, and coffee machines function properly.
Event Planning: Help organize company events, team functions, and meetings.
Administrative Tasks: Prepare reports, handle data collection, and create documents (emails, letters, meeting minutes).
IT Support: Coordinate with the IT team for maintenance or troubleshooting.

Requirements:

Education:

Matric (Grade 12) with a relevant tertiary qualification or courses.

Experience:

3 to 5 years in a similar role, preferably in Financial Services.
Advanced MS Office skills (Outlook, Excel, Word, PowerPoint).
Knowledge of DocuSign, Expensepoint, and Travel IT is a plus.
Office management experience is advantageous.

Skills & Attributes:

Strong communication and time-management skills.
Detail-oriented and highly organized.
Ability to multitask and prioritize tasks.
Interpersonal skills with a positive, adaptable mindset.
Team player with a “can-do” attitude and high energy.
Strong problem-solving and follow-through abilities.

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Receptionist and Administrator