Van Sheet Clerk – RCL Foods

Closing Date: 27 March 2025
Reference Number: RCL250317-5
Company: RCL Foods
Job Title: Van Sheet Clerk
Functions: Finance
Job Type: Permanent
Location: Pretoria West, Gauteng, South Africa

Job Description

RCL FOODS has recently relaunched its purpose to "We Grow What Matters" — focusing on People, Growth, and Sustainability. We’re looking for a Van Sheet Clerk to join our finance team, ensuring accurate processing of driver van sheets and maintaining efficient record-keeping processes.

Minimum Requirements

Matric (Grade 12)

Duties & Responsibilities

Van Sheet Processing

Process driver van sheets and internal documents accurately (e.g., stock in van, credit notes, returns, manual invoices).
Complete all processing for the previous day by 11:00 AM the next morning.
Maintain good relations with drivers and assist with van sheet queries.
Finalize daily driver/IDC reconciliations, ensuring both parties sign off accurately.
Report any pricing differences to the responsible person and the Van Sheet Supervisor immediately.
Scan all Proof of Deliveries (PODs) (invoices and external documents) on Capisol daily and clear the Capisol queue.
Ensure credit note numbers are recorded on the relevant claim documents.
Scan all claims on Capisol and match them with corresponding credit note numbers before starting the current day’s work.
Ensure payments are processed and visible on the front page before printing driver van sheets.
Resolve outstanding POD queries daily — no POD should remain outstanding for more than 5 days.
Tick off all PODs from Syspro’s Invoice Register daily.
Ensure route quantities per van sheet match dispatch quantities.

Printing

Print driver reconciliations, customer pricing, and route balancing reports when required.

Housekeeping

Maintain a clean and organized workspace, following company standards.
Adhere to company disciplinary codes and procedures, taking action when necessary.

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Van Sheet Clerk – RCL Foods